Electronic contracting in Poland: Increased flexibility and accessibility

At a glance

• Poland introduced an electronic contract system via praca.gov.pl on 7 January 2026.
• Contracts are concluded electronically within the system using qualified, personal, or trusted signatures. Personal and trusted signatures are equivalent to handwritten signatures only when used within the system.
• Since 19 June 2026, the system has been available to all employers. The scope of agreements has been expanded to include non-compete agreements, training agreements, and joint material liability agreements.
• The system currently does not allow users to modify the content of the contract templates provided (eg adding new provisions).
• The use of the system is not mandatory and remains at the discretion of the parties.

As of 7 January 2026, Poland introduced an IT system via the praca.gov.pl portal that allows certain contracts, including employment contracts, to be concluded electronically without requiring a qualified electronic signature.

A contract is concluded once both parties sign it electronically through the system using a qualified electronic signature, a personal signature, or a trusted (ePUAP) signature. The system enables the use of personal and trusted signatures, which have the same legal effect as a handwritten signature when used within the system.

A trusted signature is a free online document signing tool. It requires a trusted profile, which can be set up entirely online (eg, via online banking) or by registering on a government website and confirming one’s identity.

Until recently, the praca.gov.pl system was available only to employers with fewer than ten employees, and the range of agreements that could be concluded was very limited.

Legal framework following the amendment effective as of 19 June 2026

Following the legislative amendment effective 19 June 2026, the system is now available to all employers and employees, regardless of workforce size.

The amendment expanded the category of agreements that may be handled through the system to include non‑compete agreements (during and after employment), training agreements, joint material liability agreements, and volunteer agreements. Amendments and terminations of such agreements can also be processed via the system.

The use of the system is not mandatory and remains at the discretion of the parties.

These changes increase the accessibility and flexibility of electronic contract management, particularly for remote work situations where employees often lack a qualified electronic signature.