At a glance
- From 1 January 2025, employers can only retain remuneration-related records for three years after employment ends.
- Documents created before 31 December 2024, must be kept for five years after the employee reaches retirement age.
- Employers should update privacy notices, data management records, and disposal procedures to comply with the new regulations.
From 1 January 2025, employers can only retain records and data relating to an employee's remuneration for a period of three years following the end of the employment relationship. This includes documents such as employment contracts, contract amendments, and payroll records.
For documents created before 31 December 2024, the retention period remains unchanged at five years after the employee reaches retirement age. Employers must inform employees that only records created before this date may be processed for a longer period to calculate or verify social security benefits. For records created after the change, the retention period will be reduced to the shortest period strictly necessary.
In light of these changes, employers are advised to review and update their employee privacy notices, data management records, and internal data deletion and disposal procedures to ensure full compliance.
